Board Meeting Etiquette

Board meeting etiquette is the set of rules that are not stated and protocols members follow to ensure that meetings run in an effective manner. Following proper etiquette helps boards perform at the level needed to fulfill their responsibilities and encourages collaboration. Following these guidelines is crucial to ensure a productive board meeting:

Be punctual and show respect for the time of others. Be prepared by reading the materials for www.boardroomother.com/basic-responsibilities-of-board-members the board prior to time. Do not be distracted by your phone or emails and close unnecessary laptop windows unless there is an emergency. During a discussion, avoid distractions or conversations that interrupt the speaker. Be attentive and ask questions if appropriate. If you’re not sure whether a point is relevant to the topic, ask clarification from the speaker or chairperson of the board.

If you cannot attend the meeting in person give the board the agenda and any other reports that are to be discussed ahead of time so that they can go over the information and get ready for the meeting. This will help save time and allow the discussion to stay focussed on the topic to be discussed.

Respect your fellow board members regardless of whether they agree with your views. Remember that the role of the board is to represent shareholder and stakeholder interests and to make the decisions that support the success of the company.